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APS 6 Senior Exhibitions Project Coordinator

  • Organisation:National Portrait Gallery
  • Location:ACT, Australia
  • Salary:$86,550 - $101,554

The Senior Exhibitions Project Coordinator leads the administrative coordination of exhibitions and the collection display for the National Portrait Gallery, for both onsite exhibitions, and the travelling exhibitions program. Reporting to the Exhibitions Manager, the position is part of the Gallery’s Collection and Exhibitions Section. The Gallery’s exhibition program is dynamic and includes: collection displays, a prize season (including the National Photographic Portrait Prize and Darling Portrait Prize), temporary inbound travelling exhibitions (including international exhibitions), and an outbound travelling exhibition program.

The Senior Exhibitions Project Coordinator is required to act with a good degree of autonomy and possess high level of verbal and written communication skills including the ability to speak publicly on behalf of the Gallery. The key responsibilities of the Senior Exhibitions Project Coordinator are:

  • Working with the Exhibitions Manager to deliver the Gallery’s exhibition program, including contributing to the development of forward plans, resource allocation and delivery schedules.
  • Leading the coordination of the Travelling Exhibitions Program, including booking venues, managing the travelling exhibitions budget, management of grant applications and acquittals, and coordinating delivery of the travelling exhibitions program which is supported by a small team within the Collection and Exhibitions section
  • Delivering onsite temporary and collection exhibitions.

Specific Tasks

  1. Lead the administrative coordination of the Travelling Exhibitions Program including preparation of forward plans, schedules, grant applications and acquittals, budgets, contracts and supporting documentation, and booking venues to ensure effective and timely program delivery.  The role requires significant travel, although the delivery of some exhibitions at touring venues is shared with other members of the Collection and Exhibitions section.
  2. Support the delivery of onsite exhibitions, including preparation of schedules, lists, minutes, budgets and follow-up actions to facilitate effective and timely exhibition program delivery.
  3. Develop effective working relationships with external specialists and contractors and other Gallery sections regarding aspects of the delivery of the exhibitions program, working towards timely and coordinated program delivery.
  4. Liaise with galleries, artists, lenders and guest curators and oversee the work of contractors engaged to produce exhibition furniture, graphics, mounts and crates.
  5. Provide on-site venue support including condition reporting of works of art; coordination of unpacking, installation and presentation of exhibitions; and contribute to venue promotion and public program activities.
  6. Maintain effective and timely communication within the Collection and Exhibitions team, and with other Gallery sections including Access and Learning, External Relations and Corporate Services regarding all aspects of the delivery of the exhibitions program, ensuring best practice application of Workplace Health and Safety and participative work management practices.

Applicant Information

In no more than two A4 pages, please tell us how your skills, knowledge, experience and qualifications make you the best person for this job.

Email your application, a current CV and the application coversheet to [email protected] by the deadline listed below.

If you need more information, please get in touch with Sheridan Burnett, Exhibitions Manager by email at [email protected]

Applications close midnight Monday 03 October 2022.

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