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Estate Manager, Blythe House

  • Organisation:V&A
  • Location:London, England
  • Salary:Circa £ 45000.00 Per Annum
  • Contract type:Fixed Term Contract / Full Time

Estates at the V&A

The Estate team brings together expertise in technical services, engineering, surveying and housekeeping and ensures that the buildings are safe, always fit for purpose and beautifully presented.

We manage a number of conservation, restoration and refurbishment projects, and also manage all back of house spaces and facilities, working with colleagues across the whole organisation.

We also play an integral role in the delivery of capital projects – including the new developments across the V&A estate in London and further afield.

Blythe House

We are in the process of decanting the V&A collection archive, currently based in Blythe House, West Kensington. This space is also shared with the Science Museum and the British Museum.

Estate Manager, Blythe House: Main Purpose
To act as the on-site management representative for the three Museums occupying Blythe House. Is responsible for the business-as-usual operation of the site leading up to site strip out and handover in Spring 2024; ensuring that the site is compliant and meets the changing needs of the site and its users.  The role has overall day to responsibility for all matters of security, welfare and health and safety and emergency response on site.

Contributes to the planning of, and facilitates the implementation of, decant related enabling works and other activities on site and is responsible for the management of hard FM, soft FM and security providers.

Estate Manager, Blythe House: Duties & Responsibilities

  • Responsible for the day-to-day management of health, safety and fire and emergency response on site. Act as the “competent person” as defined by UK safety legislation. The role chairs H&S committee, Fire Advisory group and actively participates in Crisis Management committee.
  • Responsible for the day-to-day management of security operations on site.
  • Provide an agile site wide facilities and estate management service to all three museums. Acting as the central point for all works requests, so they can be assessed and facilitated without impact on users or the decant. Actively participate on Estate committee, as well as supporting the 3 institutions on their regular operational meetings.
  • On site contract manager for the site wide shared hard and soft FM services. Including contributing to the specification, measurement of contract performance, and facilitating the implementation of the works.
  • Contract manager for the shared manned security provision. The role also chairs the Partnership Security Committee meetings.
  • Manage the shared business as usual operational budget of circa £800K
  • Line Manage Logistic Coordinator and Assistant Estates Manager
  • Be the “green champion” for Blythe House seeking ways to improve reuse, recycling, and sustainability
  • Prepare and review policies relating safety, fire, emergency preparedness. Chair regular joint museum fire and safety and BCP meetings and be the point of contact for Local Authorities and external stakeholders.
  • Maintain communication and liaison with all site users to ensure smooth and cohesive operation of the site.
  • Facilitate VIP visits and on-site Press and event activity.
  • Respond to all emergency situations including out of hours.
  • Working with the decant project managers, Lendlease and being the client project manager for any associated enabling works and projects.
  • Be an active member of the Decant Delivery Group. Attend the Blythe House Management Committee.
  • Maintain a good working relationship with the DCMS, assisting with the disposal of Blythe House with vacant possession.

The above is intended to be an outline of the duties and responsibilities for this role. This is not exhaustive, and it is likely to change over time. You may be expected to undertake other duties commensurate with this role.

We are looking for someone with:

  • Relevant qualification and/or significant experience in Project or Estate Management, H&S or Security
  • Awareness of Health and Safety requirements and practices
  • Demonstrable understanding of statutory compliance requirements
  • Experience of conducting risk assessments, identifying potential security hazards and arranging for their correction
  • Experience of responding to, and taking charge or, emergency situations
  • Experience of building management procedures and requirements, including: Pest monitoring and control procedures; Liaison with specialist maintenance providers, preferably involving a combination of internal providers and contractors; Experience of managing building contractors and specifying standards of works to be adhered to
  • A commitment to providing high levels of customer and service to a wide range of internal and external stakeholders
  • Self-reliance: the post holder will be the senior member of staff on site and responsible for a range of day-to-day operational decisions
  • Financial management experience including budgeting and monitoring of expenditure
  • Ideally you will also have experience in organisation & maintenance of a wide range of communication systems (security, IT, Estate) & Project management experience, particularly building works and maintenance (although not necessary to apply)

Application Closing Date: 28 June 2022

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