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Exhibitions Coordinator

  • Organisation:The Design Museum
  • Location:London, England
  • Salary:£21,500 per annum DOE
  • Contract type:Permanent / Full-Time

Overview 

The Design Museum is looking for a self-motivated Exhibitions Coordinator to help deliver its exciting programme of in-house and touring shows. The successful candidate will support the delivery of many of the exhibitions and displays in the programme, working across different project management teams. They will work on exhibition tours, liaising with venues, planning transportation logistics, design adaptations and overseeing exhibition installations and de-rigs at host venues.

This role will suit an individual with exceptional administrative skills, gained through working in a museum or gallery environment, and ideally with experience of museum practices relating to the transport, handling and installation of objects. An excellent communicator and problem solver, the post holder will need strong organisational skills, great time management, and the ability to adapt to a wide variety of challenges.

Job scope 

The Exhibitions Coordinator works within the Exhibitions team, and reports to the Exhibition Project Manager. The role involves a broad range of responsibilities, from administrative tasks to working on site supporting exhibition installations at the museum and, as required, at tour venues.

Job description 

Exhibitions administration  

  • Manage exhibition and touring files and documentation such as object and packing lists.
  • Manage and maintain all loan documentation, including liaison with lenders, sending out loan requests and Loan Agreement forms.
  • Assist with the research for potential tour venues keeping meticulous records of approaches and compiling information packs for venues.
  • Producing the touring e-bulletin, creating and updating tour proposals and maintaining the touring online presence on the museum website and other platforms.
  • Issue insurance/Government Indemnity certificates as required and administer insurance requirements across Kensington and touring exhibitions.
  • Raise purchase orders, expense claims and assist with budget management for Kensington and touring exhibitions.
  • On occasion lead on the planning, installation and maintenance of smaller museum displays.
  • Maintain databases such as CRM.
  • Set up and minute key project and design meetings.
  • Assist with the coordination of adapting an exhibition for tour, e.g. exhibition design.

Transport, installation and interpretation 

  • Obtain transport quotes, and liaise with lenders and transport companies to co-ordinate the delivery of exhibits to and from the museum and to touring venues.
  • Ensure procedures are adhered to for the receipt and dispatch of exhibits.
  • Maintain customs paperwork and provide information for customs import and export, ensuring that the museum complies with Government regulations on the use of temporary import facility and export licensing requirements.
  • Manage condition reporting procedures.
  • Assist with the sourcing of materials and equipment such as AV, lighting, props etc.
  • Co-ordinate proofing and editing stages for exhibition interpretation.
  • Assist during the installation of exhibitions, including liaising with technicians, conservators and couriers, and supporting Exhibition Manager to oversee packing and unpacking.
  • Act as a museum courier, overseeing installations at tour venues.
  • Manage the de-installation of exhibitions.

General 

  • Rolling ‘Department Champion’ responsibilities shared with other colleagues such as: Volunteer Champion, Best Museum Practise Champion, Health and Safety Champion.
  • Ensure excellent internal and external communication, liaising with other museum departments and external partners as required.
  • Work with and support volunteers to ensure their full integration into the museum.

Knowledge and experience 

Essential 

  • Experience in a museum or gallery environment, working on the practical realisation of exhibitions.
  • Knowledge of museum practice related to object management, condition reporting, loans and transport.
  • Organisational, time management and prioritisation skills, with the ability to maintain a flexible approach when working under pressure.
  • Good numeracy, literacy, and administrative skills, including understanding of financial procedures and budget management.
  • Proficiency in a range of commonly used office software, notably MS Word, Excel, and Outlook.
  • Interpersonal and communication skills – working collaboratively in teams with colleagues at all levels across an organisation and with external stakeholders.
  • Problem solving and positive attitude.

Desirable

  • Knowledge of the international museum sector.
  • Interest in sustainable design.
  • Experience of coordinating touring exhibitions.
  • Experience of promotion or marketing.
  • Knowledge of editorial and proofing processes.
  • A degree in history of art, design, or museum studies.

Terms and conditions 

Salary: £21,500 per annum  

Holidays: 25 days per annum, + christmas eve (museum closed) 

Hours: full-time, 37.5 hours/5 days per week 

Location: the museum is trialling a part-remote working arrangement, where staff work 60% of their role at the museum and 40% remote 

There is some requirement to travel abroad and some evening and weekend work. 

 

Closing date for applications: Sunday 21 November 2021, midnight 

Interviews: 30th November and 1st December

 

Application process

For all the latest job vacancies at the Design Museum, please visit our Careers page to apply via our online portal. During the application process you will be asked to download an application form. The completed application form must be reuploaded onto your application. Please note we are not able to accept other forms of application for our job roles.

Design Museum Staff Benefits

Employees are entitled to 25 days holiday, rising to 26 days after two years’ service and 27 days after five years’ service, plus 8 days Bank Holiday and Christmas Eve (museum closed), pro-rata for part-time employees. Other benefits include access to a defined contribution pension scheme, an employee assistance programme, season ticket loan, cycle to work scheme, free entry for friends and family to the museum, a variety of staff discounts including the museum shop and free entry to a wide number of galleries and museums in London.

Hours of Work

Full-time employees are required to work no less than 37.5 hours per week and the standard working day is 9.30am – 6.00pm which includes a daily 1 hour break (30 minutes paid and 30 minutes unpaid). Hours for part-time employees are pro-rated accordingly.

Diversity and Inclusion

The museum pro-actively seeks to collaborate with institutional partners, individuals and networks to realise its commitment to build a culturally diverse workforce. We positively encourage applications from underrepresented groups and consider candidates who are suitably qualified and eligible regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

About the Design Museum

The Design Museum is located in London and is the world’s leading design museum. It makes the impact of design visible and is the only place in the UK where the design industry, education and the public can come together to change the way people think about themselves and the future.

Since it opened its doors in 1989 the museum has displayed everything from an AK-47 to high heels designed by Christian Louboutin. It is a registered charity that has staged over 100 exhibitions, welcomed over six million visitors and showcased the work of some of the world’s most celebrated designers and architects including Paul Smith, Zaha Hadid, Jonathan Ive, Miuccia Prada, Frank Gehry, Eileen Gray and Dieter Rams.

On 24 November 2016, The Design Museum relocated to Kensington, west London. Leading architectural designer John Pawson converted the interior of a 1960s modernist building to create a new home for the Design Museum giving it three times more space in which to show a wider range of exhibitions and significantly extend its learning programme.

In July 2020, the Design Museum was awarded nearly £1 million National Lottery funding through the Arts Council’s Emergency Response Fund.

Our vision, purpose, mission and values

Our vision

Our vision is a world where everyone values design

Our purpose

The purpose of the Design Museum is to make the impact of design visible

Our mission

  • To build public awareness of design by connecting design with people’s lives and passions
  • To reflect the designer’s role at the forefront of social, technological and environmental change
  • To serve the design community. Design is a practice, a diverse discipline, infinitely rich in approaches and characters. It is a young discipline, whose role in the world is evolving. Our unique approach to working with designers is to invite them to ‘think in public’

Our values

The museum’s core values are collaborative, welcoming, enterprising and forward looking.

designmuseum.org

Application Closing Date: 21 November 2021

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