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Project Archivist

  • Organisation:The Postal Museum
  • Location:London, England
  • Salary:£30k per annum
  • Contract type:Full-time, 12 month contract


  • The Project Archivist specifically supports the Archivist (Second Review) in their responsibility to appraise a backlog of hard copy files, which are evaluated via the Grigg system of reviewing public records. This will enable the Archivist (Second Review) to concentrate on managing the overall project to reduce the backlog of files in need of appraisal;
  • The role also contributes to the professional management of the historical archive and the promotion of archive and records management practice and procedure throughout The Postal Museum, Royal Mail and Post Office Ltd;
  • The role provides specialist professional input to The Postal Museum’s team.


  • Post-graduate qualification in Archives & Records Management or equivalent recognised by the Archives & Records Association (Desirable criteria)
  • A demonstrable intent to work towards and maintain admission to the Archives & Records Association’s Professional Development Programme

EXPERIENCE (Essential criteria)

  • Experience of working in an archive environment (Desirable criteria)
  • Experience of working in a business archive
  • Experience of providing a public service
  • Experience of appraisal including macro appraisal techniques

SKILLS/KNOWLEDGE (Essential criteria) 

  • Excellent written and verbal communication skills
  • Knowledge of national and international archival descriptive standards, and awareness of the issues relating to the application of these standards
  • Good customer facing skills (Desirable criteria)
  • Detailed knowledge of public record legislation
  • Knowledge of databases


  • Flexible, positive attitude and ability to work on own initiative
  • Good interpersonal skills
  • Ability to maintain focus and care when undertaking repetitive tasks
  • Ability to work independently and as part of a team


Key Responsibilities and Duties Appraisal

  • Assist with ongoing project to reduce backlog of hardcopy files requiring appraisal. Access to Archives
  • Participate in the operation of the public Discovery Room on a rotational basis, providing a central information service to internal and external users and ensuring access to public records in accordance with statutory obligations. Other activities
  • Champion The Postal Museum brand and act as a brand ambassador.
  • Any other ad hoc duties as required.
  • The postholder is expected to monitor and report on their work as directed by their line manager and adhere to office guidelines on handling, health and safety, lone working, etc., as advised, taking responsibility as appropriate.


The working hours shall be 35 per week. These are usually flexible across the week and will be agreed in advance with the line manager, in line with The Postal Museum’s policies. Some out of hours working will be required to support events and weekend openings, and this will be notified in advance. Time off in lieu will be awarded in line with The Postal Museum’s policy. Variations of the hours can be made at the discretion of the line manager.

The post involves dealing with paper based files and providing a public service so the job-holder will be required to work onsite for the majority of their working week. However, there will be scope to incorporate some working from home.

TO APPLY: Please send your completed application form and the equal opportunities form to applications@postalmuseum.org

CLOSING DATE: Monday 11th October 2021

INTERVIEWS: Week commencing 18th October 2021

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